Job distribution & intake
Publish once. Collect every applicant in one place.
Publish roles to a hosted careers page and job feed, distribute to connected job portals, and bring in applicants from spreadsheets and email — all landing in the same pipeline with their source recorded.
hireiq / requirements / data-analyst / distribution
Sample data- Published
Careers page
Public job page with JobPosting data
- Published
XML job feed
Signed company feed for aggregators
- Published
LinkedIn
Partner credentials connected
- Not connected
Naukri
Partner credentials not connected
- Ready
Manual posting kit
Copy-ready text and apply link
- Submitted
Google Indexing API
Notification sent; indexing is up to Google
The problem
Applicants arrive everywhere except where you review them.
Roles live on several portals, referrals arrive by email, and agencies send spreadsheets. HireIQ brings each channel into one pipeline and records where every application came from.
How it works
The workflow, step by step.
- 1
Write the job description
Draft with the AI job description assistant, check it with the description linter, and publish a versioned specification.
- 2
Publish to your careers page
Roles published for hosted applications get a public job page with JobPosting structured data, appear in your sitemap, and are included in your company’s signed XML job feed.
- 3
Distribute to job portals
Publish to LinkedIn, Indeed, or Naukri after your organization connects partner credentials, or use a ready-made manual posting kit.
- 4
Collect applicants
Candidates apply on a hosted or embeddable form. Spreadsheets and emailed resumes are imported into the same requirement.
Capabilities
What’s included in job distribution & intake.
Hosted and embeddable apply
A secure application form collects the resume and structured profile, and can be embedded on an existing careers site.
Spreadsheet import with preview
Upload CSV or XLSX files up to 1 MB, map columns, preview the rows, and confirm before anything is created.
Inbound email intake
Resumes sent to a requirement’s private intake address become applications. Attachments pass file-type and size checks before parsing.
Search engine notifications
When configured, HireIQ notifies Google’s Indexing API about new and closed roles. A notification is not a guarantee that a page is indexed.
Distribution status per channel
Every channel shows whether it is ready, published, paused, closed, or failed, with retries for temporary errors.
Channel analytics
Compare how many applications each source produced and how far they progressed through the pipeline.
Controls and safeguards
- Job portals require an active connection; HireIQ never reports a posting it could not make.
- Closed roles stop accepting hosted applications, and each channel tracks its own closing status.
- Public pages never expose candidate data or internal notes.
- Only roles allowed to publish can distribute a requirement.
Who it helps
- Recruiters
- Post a role to every channel you use and track each posting’s status.
- HR Heads
- Hand over a requirement once and watch applicants arrive in one pipeline.
- Administrators
- Manage portal credentials, feeds, and webhooks for the organization.
FAQ
Job distribution & intake: common questions
Which job portals can HireIQ post to?
HireIQ includes integrations for LinkedIn, Indeed, and Naukri. Each requires your organization to connect its own partner credentials. Without them, you can use the manual posting kit, your careers page, and the XML feed.
How are duplicate imported candidates handled?
Imports show a preview before anything is created. Rows that share an email address or phone number are combined, and uploading the same file again does not create a second import.
Do our careers pages support Google for Jobs?
Each published job page includes JobPosting structured data generated from the live role. Eligibility for search features is decided by the search engine.
Bring structure to your next requirement.
Create a workspace, post your first role, and see every applicant’s evidence in one pipeline.